Rafael de Cárdenas / Architecture at Large
Rafael de Cárdenas / Architecture at Large (RDC/AAL) is a multi-disciplinary practice founded by Rafael de Cárdenas in 2006. Based in New York City and working globally, we provide services within architecture and interiors, art advisory, furniture design and brand development on commercial and residential projects.
The studio environment is casual but serious, dynamic and young, and actively promotes a dialogue of awareness of history and contemporaneity, in popular culture and the world of fine art (and everything in between).
We are currently seeking an Executive Assistant / Studio Coordinator with prior relevant experience.
Highly intelligent, self-motivated, organized, collaborative, effervescent and curious
At least 3 years prior work experience in an architecture firm, design firm, gallery or creative agency
Strong interest, background and/or education in architecture, design, art and/or business
Experience with basic financial/accounting management
Interest in and ability to be the hub of the studio culture
Sophisticated phone manner
Excellent communication skills (both written and verbal)
Uncompromising attention to detail
Proven ability to follow through and focus under pressure
Exceptional ability to carry out detailed tasks with accuracy and precision
Strong research skills and ability to present information in a clear and usable manner
Deft management of multiple responsibilities simultaneously
A willingness to learn and take direction from others
Microsoft Office, Adobe Creative Suite
ABOUT THE ROLE
Executive/personal assistance to the Principal
Email maintenance for the Principal
Daily scheduling maintenance for the Principal and senior members of the studio
Booking and scheduling international travel arrangements studio-wide in coordination with travel agent
General studio maintenance, cleanliness and upkeep
First point of contact for all visitors and callers
Ordering office and studio supplies
Shipping and receiving
Attending to clients and vendors
Liaising with outside vendors to manage IT systems
Coordination with PR firm to organize and respond to press requests
Management of office expenses, client reimbursable expenses
Support for client invoicing and accounting with Managing Director and Bookkeeper
Maintaining databases, including art collection databases
Researching and planning studio outings and events
Diverse tasks and responsibility in a busy, fast-paced office
Ensuring smooth operations and fostering a supportive studio culture
Reports to and supports the Managing Director
This position provides an exciting opportunity to become an integral member of the studio and help to craft and maintain studio culture. The Executive Assistant / Studio Coordinator will gain invaluable skills and tools in running and managing a creative studio.
All applicants must be currently located in NYC and authorized to work in the United States. RDC/AAL is an Equal Opportunity Employer. Salary will be dependent upon experience and references will be requested. Offered benefits and vacation are competitive.
Interested candidates who meet the above qualifications should email a resume with “Executive Assistant / Studio Coordinator” in the subject line to firstname.lastname@example.org
. Email only please. Only potential candidates will be contacted for interviews.