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Job Details

Project Manager Assistant

Company name
Clark Nexsen

Virginia Beach, VA

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Position Open:  January 10, 2018

Position Close:  Until filled

Clark Nexsen is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, or protected veteran status. AAP. Drug-free workplace. E-verify. Applicants must be legally authorized to work for Clark Nexsen, Inc.

Must apply online through corporate website at

Firm Description

Clark Nexsen is a national architecture and engineering firm focused on creating innovative design solutions for U.S. and global clients. We are passionate about our work and are prominently ranked on numerous industry lists. Building Design Construction ranks Clark Nexsen as a Top 20 architecture and engineering firm and we have been named to the Architect 50 list of top U.S. firms for the past four years. Our culture supports the pursuit of excellence to engage and inspire the best professionals.

Our firm is headquartered in Virginia Beach, Virginia, with 450 employees in office locations in Virginia, North Carolina, Georgia, and Texas. We offer outstanding compensation, benefits, and growth opportunities in a positive work environment. We believe we can create a better world through our work. Giving back is also a guiding philosophy. As a company and as individuals, we proudly volunteer and give back to the surrounding communities where we live and work.

Generous benefits: Health, Dental, 401k, Short and Long term Disability, Vacation/Sick leave, Aflac, Flexible benefits, and Legal Resources benefits are available.

Job Description

We seek to hire a  Project Manager Assistant

in our Virginia Beach, VA office

who will be responsible for assisting Project Managers and/or the Principal in Charge with the administrative and financial management of multi-discipline design projects.

General responsibilities

include but are not limited to the following:

Assisting the Project Manager with the preparation and subsequent administrative processing of Fee Proposals and Contract Documents

Processing of construction administration submittals utilizing contract administration software

Assisting with the preparation of RFQs and proposals

Assisting with the preparation and tracking of monthly invoices to clients

Assisting with the processing of invoices from subconsultants for payment. Assisting in preparing monthly invoice and consultant liability projections and other financial reports as requested

Establishing, updating, and maintaining project planning information in Planifi, the company’s project management software (resources, budgeting, etc.)

Coordinating daily staff activities with clients and other 3



Preparing various project management reports and assisting the Project Manager with training and vacation schedules of project staff

Preparing for and participating in monthly project review meetings

Maintaining project data flow and communication using Project Management software.

Assisting project team members with travel arrangements as requested.

Assisting with maintaining, packaging and shipping project submittals.

Attending project kickoff meetings and others as required

Providing general administrative support as requested by Project Managers and Principals

Communicating with clients, design team members, and others as required


A high school diploma or GED equivalent is required

Post high-school education in the following subjects is desirable:  Business Administration

Office Administration




Financial or Statistical Analysis

Associates or Bachelors Degree in a business/accounting/finance-related field is desirable

Licenses, Certifications, and Accreditations

Additional consideration will be given for candidates who have obtained the following certifications:

Certified Design Firm Administrator (CDFA)

Construction Documents Technologist (CDT)

Software Skills

A Project Manager Assistant should be able to effectively utilize current company software programs for word processing, e-mail, and information management.  Current programs include:

MS Word

MS Excel

MS Outlook

MS PowerPoint

Experience in the use of the following programs is desirable:

Deltek Vision

AIA Contract Documents

Newforma Project Center

Planifi Project Analyzer

Career Experience

A Project Manager Assistant should typically have a minimum of 4-6 years of administrative, accounting, and financial management experience.

Previous administrative experience in an architectural, engineering, or construction firm may be given additional consideration.

Other Criteria

Be knowledgeable with all office equipment:  computers, copiers, printers, scanners

Have strong organizational skills and the ability to multi-task

Ability to prepare effective, concise, and grammatically accurate documents.

Ability to communicate effectively with senior-level management and design team members

Job Requirements gives you access to over a million jobs and career opportunities across the US including in Virginia Beach. Find your perfect job and apply directly through a simply online application process

Company info

Clark Nexsen

Company Profile

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