School Name **MEMBERS ONLY**SIGN UP NOW***. Org Architecture Posted to the Web 07/13/2018 Posted Job/Salary Grade 026 Employment Type Exempt Hours N/A Position Type Full Time Position Schedule 9-5 Months 12 Position Length Ongoing Position End Date University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennu2019s distinctive interdisciplinary approach to scholarship and learning. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. School/Center Overview Consistently ranked among the countryu2019s top design schools, PennDesign enrolls more than 700 students in 25 degree programs, including architecture, landscape architecture, city planning, historic preservation, and the fine arts. **** Duties Work closely with the Department Coordinator and the Schoolu2019s Finance Department to oversee and monitor the Department of Architectureu2019s $7M General Operating (approx. $13M with endowments) Budget, ensuring that all expenses fall within the approved department budget. Approve, coordinate, manage, record, and track all current expense transactions for the Department. This position recommends best procurement methods to faculty and students, monitors accounts, and identifies specific budget lines to support unforeseen expenses. The incumbent also provides instruction, training, and support on Penn Financial systems for students and faculty. The Coordinator of Finance and Budget will also process invoices, purchase orders, and reimbursements and oversee accommodations for departmental guests. He/she will manage petty cash, pro card, and supplies, as well as the financial aspects of the lecture series, special events, and department meetings. He/she will also assist the Department Coordinator in updating the department manual and notifying faculty of changes to University fiscal policies. Working with sensitive financial information, and communicating with consistency, discretion, and tact, this position develops and enforces department-specific financial policies and procedures that are in compliance with both University and government regulations and requirements. Qualifications A Bacheloru2019s Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.